DATA PROTECTION

Controller: Siegmar Wolff | s.wolff@siwoplan.de

  1. Fundamental information on data processing and legal basis

1.1. This data protection declaration informs you about the type, scope and purpose of the processing of personal data within our online offer and the websites, functions and content connected to it (hereinafter jointly referred to as “online offer” or “website”). The data protection declaration applies regardless of the domains, systems, platforms and devices (e.g. desktop or mobile) used to execute the online offer.

1.2. Concerning the terms used, such as “personal data” or its “processing”, we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

The personal data of users processed within the scope of this online offer includes inventory data (e.g. names and addresses of customers, information on the type and size of the company), usage data (e.g. websites visited in our online offer, interest in our products) and content data (e.g. entries in the contact form).

1.3. The term “user” refers to all categories of persons affected by the data processing. These include our business partners, customers, interested parties and other visitors to our online offer. The terms used, such as “user”, are to be understood as gender-neutral.

1.4. We process users’ personal data only in compliance with the relevant data protection regulations. Accordingly, user data is only processed if legal permission exists. This means, in particular, in the case that data processing is necessary for the provision of our contractual services (e.g. processing of orders) as well as online services, or is required by law, or if users have given their consent, as well as on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation and security of our online offer within the meaning of Art. 6 para. 1 lit. f. GDPR, in particular in the case of reach measurement, creation of profiles for advertising and marketing purposes as well as collection of access data and use of third-party services.

1.5. We point out that the legal basis for consent is Art. 6 para. 1 lit. a. and Art. 7 GDPR, the legal basis for processing to fulfil our services and implement contractual measures is Art. 6 para. 1 lit. b. GDPR, the legal basis for processing to fulfil our legal obligations is Art. 6 para. 1 lit. c. GDPR, and the legal basis for processing to protect our legitimate interests is Art. 6 para. 1 lit. f. GDPR.

  1. Security measures

2.1. We take organisational, contractual and technical security measures in accordance with current technical standards to ensure that the provisions of data protection laws are complied with and thus to protect the data processed by us against accidental or intentional manipulation, loss, destruction or against access by unauthorised persons.

These security measures include in particular encrypted transmission of data between your browser and our server.

  1. Passing on of data to third parties and third-party providers

3.1. Data is only passed on to third parties within the framework of legal requirements. We only pass on users’ data to third parties if this is necessary for contractual purposes, for example on the basis of Art. 6 para. 1 lit. b) GDPR, or on the basis of legitimate interests in the economic and effective operation of our business pursuant to Art. 6 para. 1 lit. f. GDPR.

3.2. Insofar as we use subcontractors to provide our services, we take appropriate legal precautions as well as technical and organisational measures to ensure protection of personal data in accordance with the relevant legal provisions.

3.3. If content, tools or other means from other providers (hereinafter collectively referred to as “third party providers”) are used within the scope of this data protection declaration, and their registered office is located in a third country, it is to be assumed that a transfer of data to the third party providers’ countries of domicile takes place. Third countries are countries in which the GDPR is not directly applicable law, i.e. fundamentally countries outside the EU or the European Economic Area. Transfer of data to third countries takes place either if there is an adequate level of data protection, user consent or other kind of legal permission.

  1. Contact

4.1. When contacting us (via contact form or e-mail), the user’s details are processed for the purpose of handling the contact request and its processing in accordance with Art. 6 para. 1 lit. b) GDPR.

  1. Comments and posts

5.1. When users leave comments or other posts, their IP addresses are stored for 7 days on the basis of our legitimate interests as defined in Art. 6 para. 1 lit. f. GDPR.

5.2. This is done for our security in case someone leaves unlawful content in comments and posts (insults, prohibited political propaganda, etc.). In this case, we ourselves can be prosecuted for the comment or post and are therefore interested in the identity of the author.

  1. Collection of access data and log files

6.1. We collect data on every access to the server on which this service is located (so-called server log files) on the basis of our legitimate interests as defined in Art. 6 para. 1 lit. f. GDPR. This access data includes the name of the retrieved website, file, date and time of retrieval, the volume of data transferred, notification of successful retrieval, browser type together with version used, the user’s operating system, referrer URL (last visited webpage), IP address and requesting provider.

6.2. Log file information is stored for security reasons (e.g. for the clarification of abuse or fraud) for a maximum of seven days and subsequently deleted. Data, the further storage of which is required for evidentiary purposes, is exempt from deletion until the respective incident has been finally clarified.

  1. Cookies & Reach Measurement

7.1. Cookies are pieces of information that are transmitted from our web server or third-party web servers to the users’ web browsers and stored there for later retrieval. Cookies may be small files or other types of information storage.

7.2. We use “session cookies”, which are only stored for the duration of the current visit to our online presence (e.g. in order to be able to store your login status or the shopping basket function and thus generally enable the use of our online offer). A session cookie includes a randomly generated unique identification number, a so-called session ID. In addition, a cookie contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you stop using our online offer and log out or close the browser, for example.

7.3. Users are informed about the use of cookies in the context of pseudonymous reach measurement within the scope of this data protection declaration.

7.4. If users do not want cookies to be stored on their computer, they are asked to deactivate the corresponding option in their browser settings. Stored cookies can be deleted in the browser settings. The rejection of cookies can lead to functional restrictions of this online offer.

7.5. You can object to the use of cookies that are used for reach measurement and advertising purposes via the deactivation page of the network advertising initiative (http://optout.networkadvertising.org/) and additionally the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

  1. Reach analysis with Matomo (formerly PIWIK)

8.1. On the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. GDPR), we use Matomo, an open source software for statistical evaluation of user access. The user’s IP address is shortened before it is stored. However, Matomo uses cookies that are stored on the user’s computer and that enable an analysis of the use of this online offer by the user. In doing so, pseudonymous user profiles can be generated from the processed data.

8.2. Information generated by the cookie concerning your use of this online offer will be stored on our server and not be passed on to third parties.

8.3. If you wish to object, you can use the following opt-out options:

  1. Integration of third party services and content

9.1. We use third party content or service offers within our online offer on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer within the meaning of Art. 6 para. 1 lit. f. GDPR) to integrate content or services offered by third-party providers, such as videos or fonts (hereinafter uniformly referred to as “content”). This always requires that the third-party providers of this content are aware of the IP address of the user, as without the IP address they would not be able to send the content to the user’s browser. The IP address is therefore required to display this content. We make every effort only to use content from providers which only use IP addresses to deliver the content Third-party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. These “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may contain, for example, technical information about the browser and operating system, referring websites, time of visit and other information about the use of our online offer; and may also be linked to such information from other sources.

9.2. The following presentation provides an overview of third-party providers and their content, together with links to their privacy policies, which contain further information on the processing of data and, in part already mentioned here, possibilities of objection (so-called opt-out):

External fonts from Google, Inc, https://www.google.com/fonts (“Google Fonts”). Integration of Google Fonts is carried out via a server call at Google (usually in the USA). Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.

Maps of the “Google Maps” service of third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.

Videos from the “YouTube” platform of third-party provider Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.

External code of the JavaScript framework “jQuery”, provided by third-party provider jQuery Foundation, https://jquery.org.

Cookie Consent Plugin, provided by third-party provider Silktide Ltd, privacy policy: https://silktide.com/privacy-policy/.

  1. User rights

10.1. Users have the right to obtain, on request and free of charge, information about the personal data stored by us concerning them.

10.2. In addition, users have the right to rectification of inaccurate data, restriction of processing and deletion of their personal data, where applicable, to assert their rights to data portability and, in the event that they suspect unlawful data processing, to lodge a complaint with the competent supervisory authority.

10.3. Users may also revoke consent, in principle with future effect.

  1. Deletion of data

11.1. Data stored by us will be deleted as soon as it is no longer required for its intended purpose and deletion does not conflict with any statutory retention obligations. If user data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. This means the data is blocked and not processed for other purposes. This applies, for example, to user data that must be retained due to commercial or tax law.

11.2. According to legal requirements, data is stored for 6 years in accordance with section 257 para. 1 German Commercial Code (HGB; trading books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with section 147 para. 1 German Fiscal Code (AO; books, records, management reports, accounting documents, commercial and business letters, documents relevant for taxation, etc.).

  1. Right to object

Users may object at any time to future processing of their personal data in accordance with the legal requirements. The objection can be made in particular against processing for purposes of direct advertising.

  1. Changes to the data protection declaration

13.1. We reserve the right to change the data protection declaration in order to adapt it to changed legal situations or in the event of changes to the service as well as data processing. However, this only applies with regard to declarations on data processing. Insofar as user consent is required or components of the data protection declaration contain provisions of the contractual relationship with users, changes will only be made with the consent of the users.

13.2. Users are requested to inform themselves regularly about the content of the data protection declaration.